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2008-09 Members 116
primary members |
Minutes
Meeting Date: Saturday October 27th 2pm
Attendance: All five officers were on time and present for the entire meeting. In addition, 20 members, one friend of a member and Don Schwartz from the Coyotes were present for the entire meeting. A list of names can be confirmed with the Secretary, Jaclyn Halliday.
Agenda:
- Welcome
- Hand out pins and pictures (lanyards coming soon!)
- Contact with the media
- Privacy concerns / spam
- Volunteering
- Hockey author appearances
- Future meeting times / dates
- Social activities?
Items on the agenda were presented by the President, Heather Schroeder:
- Heather introduced herself and had all members introduce themselves as well.
- 2007 Booster Club pins were given to all members in attendance and will be given out to all members that stop by the Booster Club table at gate 1 this evening.
- Autographed pictures of team players were distributed; one to each family membership.
- Contact with media and code of conduct were discussed. No member is to speak on behalf of the Booster Club, the Phoenix Coyotes or any affiliation of the team. Only the board members can speak in this manner.
- Privacy concerns were addressed. Last names will no longer show on the website. This should cut down on spam and won’t show on Google.
- Volunteering for the Club table will now have 10 points awarded for any member that works the two hour window pre-game and also for any member working during the periods. Any member volunteering with out a ticket; must work during the game. All volunteers need to contact Dave Horn or Heather Schroeder to be put on the list at security. Duties are to help set up the table pre-game, sell merchandise and try to get patrons to join the Club. Members working during the game will sell merchandise, try to get patrons to join the Club and help tear down the table at the end of the second intermission.
- Silent auctions will be held once a month. They will be at the Coyotes Charities table at gate 4 if the table is available. Raffles can’t be held until the Club has been a 501c3 for five years.
- The last item was a pink jersey signed in pink by the team and brought in over $400.00.
- The treasurer, Rebecca Wininger, will have the October financials posted on October 31st. There is over $1500.00 at this time.
- The Booster Club will sell 50/50 tickets at the last home game of the season on Thursday, April 3, 2008. There will need to be at least 20 volunteers over the age of 18 to sell tickets. Members under the age of 18 can help sell tickets but should not handle the money. The Club could possibly also sell 50/50 tickets at the New Year’s Eve game on Monday, December 31, 2007. If this becomes available, information will be sent to all members to recruit volunteers also.
- Larry Halliday announced the membership total is at 114 members and continuing to grow.
- The road trip to Prescott to see the Sun Dogs and the Roadrunners play went well. There were 21 members in attendance. The club would also like to do a road trip to San Antonio, Texas to see the Rampage play on November 30 - December 1, 2007. Tickets are approximately $24 for each game, but members are responsible for getting themselves there and home. Points will be awarded for anyone that attends.
- Timothy Gassen, the author of a book about the Indianapolis Racers, the first team Wayne Gretzky played with in the WHA, would like to do a book signing at Barnes and Noble. One would be done on both the east and west sides of town. There will be a question and answer session also.
- What would members like to do together outside of hockey? Some suggestions were a scavenger hunt at Dave and Busters, skate with a player or two, paintball, go carts, bowling, viewing parties or barbeques. Input is needed from the members for future planning.
- The possibility of tailgating before games was presented for nicer weather.
- Future meeting times will be four hours prior to the start of the game. If it is a 7:00 game, meeting will be at 3:00, if game is at 5:00 then meeting will be at 1:00. Meetings should last approximately 1 hour.
The next Booster Club meeting is scheduled for 11/24/07 at 1:00 PM in the Coyotes offices lobby.
Submitted by: Jaclyn Halliday, Secretary