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2008-09 Members 116
primary members |
Minutes
Meeting Date: Tuesday, 7/31/07 4:30pm - 8pm
Attendance: Heather Schroeder, Dave Horn, Rebecca Wininger, and Sarah Finecey and Don Schwartz from the Coyotes
Agenda:
- Legal stuff for the website, pins etc
- Potential sponsors / co-branding opportunities
- Logo / pins
- What kind of presence can we have at the Open Houses?
- Booth update / clarification
- Bylaws
Legal stuff for the website, pins etc
We need to have the Coyotes legal team review our Code of Conduct and other materials to ensure that we are protecting both ourselves and the Coyotes.
We also need to get a disclaimer for the website that says that we are the official booster club, and that we have permission to use the team logo in our site etc.
There is a letter on file with the Coyotes that states that we have permission to use the logo. We need to have a copy of this letter so we can prove to other organizations that we are approved to use their trademarked logo.
Sarah will work on getting all of these items approved. She would like to get a copy of some of the disclaimers that the other clubs have on their sites. Heather sent her copies of the disclaimers that are most similar to what we believe we need to have.
Potential sponsors / co-branding opportunities
We would like permission to pursue co-branding opportunities with local businesses for our pins, shirts and other items. We want to be sure we don't overstep existing relationships the Coyotes have with these companies.
The Coyotes expressed concern with us pursuing local companies, since just about any company we contact will be competition with Coyotes Charities. Since we want to avoid this, the Coyotes may fund our membership materials for us. Because anything we earn from the sales of these items will come back to Coyotes Charities anyway, it is more like a loan than anything else.
This will have to be approved, but most likely this will be the case.
Logo / pins
We were shown several versions of a new logo. We liked them very much, and decided on one for our logo that needed just a little bit of modification to be exactly what we wanted.
The Coyotes will get approval from Marketing for our new logo, since it uses aspects of the Coyotes' logo. We should have the final by Friday, Aug 3rd.
We are going to check with some other vendors to see what the pricing for the pins will be. We want to be sure to get the best possible deal for the money the Coyotes will give us.
What kind of presence can we have at the Open Houses?
We wanted to check to see if it is okay if we have more of a presence at the next Open House to attract and sign up members.
Sarah is going to check with Flavil to be sure it is okay, but most likely we can have our application at the sign in table and have those employees refer interested people to us elsewhere in the arena.
Booth update / clarification
We need to find out who made the sales stations for the Den that are spread out throughout the arena. They are made out of the materials our cart/booth should be made from. Once we can contact the person who handles that, we can move forward with the construction plans / pricing for the booth.
Bylaws
We have another version of the bylaws to approve. This version seems to be acceptable to all. We will not make this version the FINAL final, we will wait until we have a Secretary and Membership Chair to finalize them. Just to be sure we address any concerns the new officers may have.
For now, they are posted on the site for documentation and review purposes.
The meeting was adjourned at 6:00pm. We did not set a date / time for the next one. Then we moved over to the arena for the Open House where we had arranged to meet some people who were interested in joining the club.