NHL Booster Club

 

2011-12 Members
As of 1/4/12

   97 primary members
 145 family members
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 242 total members

Minutes

Meeting Date and Location: the Jobing.com Arena NW Tower Suite on 3/22/08 from 2:30 - 3:35pm PM.

Attendance:  Four officers were present for the entire meeting. In addition, 30 members, Don Schwartz and Sarah Finecey from the Coyotes were present for the entire meeting.

Agenda:

Agenda

  • Welcome
  • Membership update
    • Hand out rewards
      • T-shirts (3)
        • Doug Moss
        • Scott McElroy
        • Sheri Kerr
      • Necklace (9)
        • Taylor Stephens
        • Laura & Adrian Wallis
        • Danielle & Tom Vasiliow
        • Maryann Bailey
        • Mike Cody
        • Nichole Barnes
        • Karol Becerra
      • Puck (5)
        • Monique Reaux
        • Andrea Hasbrouck
        • Jay & Gwen McMichael
        • Darlene Speaker
      • Hat (2)
        • John Hall
        • Gwen McMichael
      • Photo (6)
        • Jenn Harrison
        • Rebecca Wininger
        • Rick Purcell
        • Kristen, Brittany, Tyler Hall
  • Thank you from the board
  • Election (Dave)
  • Annual Report
  • Guests - Sarah & Don

The Booster Club supplied refreshments. Items on the agenda were presented by the Booster Club Board Officers.

  • Heather thanked everyone for all of their efforts all season long.  A check was presented to Coyotes Charities on behalf of the Phoenix Coyotes Booster Club on-ice before the game on the 20th.  It would not have been possible without everyone's help.
  • Membership rewards were handed out by Heather and Dave.
  • Outgoing officers Larry and Jaclyn Halliday thanked the group and explained that they are resigning due to Larry's work situation potentially taking him out of the country in a new VP position.  Because of this, they will not have the time to dedicate to actively participating on the board.
  • Dave conducted the election, starting with an explanation of the job duties and what will be expected of the open positions.  He then took nominations from the floor.  John & Kristen Hall were nominated for Secretary, and current Treasurer Jenn Harrison was nominated for Treasurer.  As there was only one nomination for each position, Gwen moved that both be elected by acclimation.  Jaclyn seconded and the motion carried unanimously.
  • Heather presented the Annual Report – PCBC a History
    • November 2006
      • Previous club was for social activities only
        • Members wanted to be more involved and participate in charitable activities
        • Old board / officers looked into 501c3 status and thought changing would help solve that problem
        • In addition it would allow the club to identify sponsors and reduce the club’s costs
        • In November 2006 the members voted for the club to become a 501c3 organization
      • No progress was made toward the status change between the vote and end of the membership year
    • March 2007
      • Several members participated in a Habitat for Humanity build for the Coyotes in late March
      • We discussed what needed to be done
      • John Todd (upcoming President for 2007-08) and Heather were going to move forward with the filing
    • April 2007
      • John & Heather met with the Coyotes in April regarding plans for the following season
      • No progress was made from April to June
    • June 2007
      • In June Heather contacted the outgoing treasurer to get custody of the funds in order to file all of the paperwork
      • Updates were sent to the outgoing board to ensure that the expenses were approved – only positive feedback was received
      • The opening balance for the Phoenix Coyotes Booster Club was $1687.
      • Everything was filed in late June and approved by the ACC in early July
    • July 2007
      • In early July part of the new board was identified
      • Rebecca Wininger and Heather talked at an Open House and made plans to work together on the organization
      • Dave Horn and Heather talked at the Rookie Camp and made more plans
      • All three met with the Coyotes to plan for the 2007-08 season
      • Additional meetings between the board occurred during that time, as well as more meetings and communication with the Coyotes
      • Official documents developed
        • We created the Code of Conduct
        • We wrote the Bylaws
        • We came up with the application form and the membership prices
        • We created a new logo with the help of the Coyotes
      • First members signed up
        • By the end of July, we had 13 members
        • Doug Moss introduced us to a bunch of people at on Open House on July 31st and convinced people to join
        • We had no membership materials at the time, just a bunch of plans
        • Our website was launched and people started to sign up at the Open Houses
    • August 2007
      • Two new officers joined the board – Larry Halliday as membership chair and Jaclyn Halliday as secretary
      • We negotiated with the Coyotes to help with membership materials
        • Once all of the start up costs were paid, we had about $500
        • That wasn’t enough to pay for our membership materials
        • The Coyotes agreed to pay for
          • Pins
          • Ticket lanyards/pouches
          • T-shirts
          • Applications
        • We agreed to pay for
          • Autographed photos at $1.00 each
          • Anything else that came up
    • September 2007
      • Pre-season games started
      • We continued to sign people up with nothing to give them
    • October 2007
      • Our first membership meeting was attended by 15 people
      • The initial board was voted in by the members
      • We received our pins, lanyards and pouches
      • We hit 100 members on 10/13
      • We did a raffle for a pink signed jersey and brought in $410
      • We learned that we can’t do any more raffles though, we need to do silent auctions instead due to Arizona gambling laws
      • We participated in the Susan G Komen walk
      • We took a road trip to Prescott to see the Roadrunners vs. SunDogs
    • November 2007
      • At the beginning of the month we had a balance of $1900
      • We ordered 300 pucks with our logo on them
      • We ordered 500 light-up necklaces
      • We auctioned two jerseys, bringing in about $500
      • We helped with a food drive with the Wives
    • December 2007
      • Jenn joined as our new Treasurer
      • We auctioned 3 Christmas stockings
      • We did our first 50/50, bringing in over $400
      • We helped with a toy drive
    • January 2008
      • We did our second 50/50, bringing in over $950
      • We did a silent auction for a team signed jersey, bringing in $1350
      • We auctioned 6 pucks for $180
      • Our bank balance had risen to over $5,000
      • We announced that we would be doing the Heart Walk on March 1st
      • We had over 178 members
    • February 2008
      • We did our third 50/50 raffle bringing in $665
      • We reached 190 members
      • We made $375 on a Jovanovski basket
      • We had so many games and so many events during the month that people earned lots of rewards during this time
      • We had more people at our February meeting than ever before
    • March 2008
      • We had more than 20 people show up for the Heart Walk, and raised more than $3000 through donations for this great cause
      • We did our fourth 50/50 raffle bringing in $850
      • We launched our season+ membership special to give people the rest of this year and all of next year for just $10 more
      • We did Tyson Nash basket on his birthday, brining in $250
      • We hit 200 members on March 11th
      • Our balance went above $6500
      • On March 20th, we did an on ice check presentation for our player sponsorship, and we wrote a check to Coyotes Charities for $5000!
      • During this time we have also been consulting with a CPA on our tax exempt status. 
        • It turns out that 501c3 is extremely limiting in its formation.  As a 501c3 we would not even be able to provide the snacks you have today.
        • After talking with him and the Coyotes, we have determined that the 501c7 status the club held before was actually the proper status for us.
        • We will be a tax-exempt, non-profit organization, and we are able to use our funds for social purposes.
        • We will still function the way we are today – most of our money is earmarked for Coyotes Charities, with a minimal amount for entertainment, and the rest for membership materials.
        • Anything we purchase for fund-raising purposes we start the bidding at our cost, so at worst, we break even.
        • On 3/21 the amendments to our articles of incorporation were filed with the ACC
        • Once we get that approved, we will revised our filing with the IRS and be officially recognized as a 501c7.
    • April 2008
      • The Season Ticket Holder event will be on 4/1
      • Our last game of the season will be busy –
        • Beth Champie Memorial award will be presented pre-game
        • We have the 50/50 raffle again, - we need volunteers!
        • We will hopefully have a Carcillo numbered and autographed jersey, game used stick and autographed puck for auction
      • We didn’t get any information from the Ducks unfortunately.  So anyone who is going will have to fend for themselves.  SORRY!
    • Off-season
      • The board will be busy making plans for next season
      • We will be at every Coyotes hosted event, so you will still be able to earn points.  We will have the rewards at everything, so if you think you are close, just be sure to find one of us and check!
      • We will keep in touch with emails etc so you know what is going on
  • Guests Sarah Finecey and Don Schwartz thanked the group for our support and participation during the season.  Not only in our presence at Bud Light player parties and other events, but also in our support of the 50/50 and purchasing items like mystery pucks and silent auctions.  With our help, it appears that Coyotes Charities is ahead for the season by as much as $100,000.  Sarah stated that we are a big part of that, and really appreciates everything we do.
  • Feedback from members -
    • The temporary tattoos from the Coyotes make great Easter egg decorations
    • Is it possible to get a hotel deal with the Renaissance Hotel so people can stay there after a game?  The DBacks did something like this that was successful.
    • Why was the check presentation held after the warm-up rather than before the game?  Sarah explained that there are VERY strict restrictions on the TV broadcast, and if the game starts even 10 seconds late there is a fine of $10,000.  The broadcast would not permit it before the game, so the warmup was the only option to have the players participate.
    • Chalk Talk coupons need to say that they are not good at all concession stands, because the Weinerschnitzel stands won't accept them.
    • End of year party - coming after the regular season ends.

The next meeting will be before the 2008-09 season starts.  This was the final meeting of this season.

Submitted by: Heather Schroeder

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