Section 1:
Membership in this organization shall be open to all who have an
interest in supporting the sport of hockey at all levels, the
Phoenix community, and the Phoenix Coyotes Hockey Club.
Section 2:
Members in good standing are those who have made the required annual
membership dues payment and submitted the required personal
information on an application form.
Section 3:
Members agree to adhere to the PCBC Code of Conduct as well as any
other documented policies and procedures or requests of the Phoenix
Coyotes at all times.
Section 4:
The dues of this organization shall be $25 per annum for singles and
$40 per annum for families.
The regular membership season runs
from July 1 through June 30 of the following year.
Special renewal
and end of the season offers may be available to all existing and
potential members.
Section 1:
Board Role, Size, Compensation.
The Board of Directors will be
made up of the Officers of the Club.
The Board is responsible for
overall policy and direction of the Club. The Board coordinates
efforts with the Phoenix Coyotes Hockey Club, generally manages all
efforts of the PCBC, manages the fund raising direction, and oversees
the progress of committees.
The members of the Board must
be current members of the PCBC and Phoenix Coyotes full season ticket
holders in good standing, with dues and other requirements fulfilled
prior to serving on the Board.
The board receives no
compensation other than reasonable expenses.
Section 2:
Board Meetings. The Board shall schedule regular meetings at an
agreed upon time and place. The Board shall
have notice as far in advance as possible.
Section 3:
General Meetings. The membership shall meet at least once every
other month during the hockey season at a pre-arranged time and
place. Members will be notified two weeks in advance of regular
meeting and five days in advance of a special meeting.
Section 4:
Annual Meeting. Each year in March the PCBC Annual Meeting will
replace the regular meeting. The main purpose of the Annual Meeting
is to elect new officers. and summarize the annual report. Time and place will be announced at least
two weeks in advance.
Section 5:
Board Elections. The inaugural board shall be appointed and then
ratified by the general membership at the first membership meeting
in 2007.
The term of office for the first Board will be two years, expiring
at the Annual Meeting in March of 2009.
At the conclusion of the
2008-09 season, a general election will be held to select a new
Board.
Officers will be nominated by
the general membership. Interested parties will inform the board
prior to the meeting. Individuals may also be nominated
from the floor during the Annual Meeting.
Section 6:
Terms. With the exception of the inaugural board, all terms
shall be one year terms, but are eligible for reelection.
The term of office shall begin immediately after the Annual
Meeting and end at the Annual Meeting of the following year.
The outgoing officer may remain as a consultant
through the end of the membership year (June 30) if he/she
wishes.
Section 7:
Quorum. A quorum must be attended by at least 60% percent of the
Board members before business can be transacted or motions made or
passed.
Each Board member shall have
one vote, which may be submitted by proxy.
In the event a tie vote can not be broken, a past board
member may be consulted for guidance and assistance in making a
final decision.
Section 8:
Officers and Duties. There shall be up to five officers of the Board
consisting of a President, Vice President, Secretary, Treasurer and
Liaison. Their duties are as follows:
President
- Preside at all membership meetings.
- Present at each annual meeting of the
organization an annual report.
- Approve all committees, temporary or permanent.
- See all books, reports and certificates required
by law are properly kept or filed.
- Be one of the officers who may sign the checks
or drafts of the organization.
- Have such powers as may be reasonably construed
as belonging to the chief executive of any organization.
Vice President
- In the event of the absence or inability of the
President to exercise the office become acting president of the
organization with all the rights, privileges and powers as if
he/she had been the duly elected president.
- Shall oversee the Phoenix Coyotes Booster Club
table at all home games, including maintaining supplies and
set-up of the table.
- Shall identify volunteers to staff the table and
oversee the progress of the volunteers.
- Shall inform the Coyotes or arena staff of the
list of names for early entry into the arena.
- Shall coordinate transfer of monies collected
during games to the Treasurer for deposit.
- Oversee the progress of all committees.
- Exercise all duties incident to the Office of Vice
President.
Secretary
- Shall be responsible for keeping records of
Board actions.
- Take minutes at all board meetings.
- Ensure
minutes are posted on the website in a timely manner.
- Assure that corporate records are maintained.
- Exercise all duties incident to the Office of
Secretary.
Treasurer
- Have the care and custody of all monies
belonging to the organization.
- Be one of the officers who may sign the checks
or drafts of the organization.
- File all required financial documents with state
and federal agencies.
- Shall make a report at each Board meeting.
- Help develop fundraising plans.
- Make financial information available to Board
members and the public.
- Exercise all duties incident to the Office of
Treasurer.
Liaison
- This is an appointed position and not filled via election.
- Each season a Liaison with the Phoenix Coyotes is identified. The
Liaison may be an existing officer or a qualified non-board member.
- Selected Liaison must be approved by the Phoenix Coyotes.
- The liaison functions as the primary point of contact with the
Coyotes. All email and phone communication between the team and the PCBC will
filter through the Liaison.
- Unless the Liaison is also an elected board member, the position is
a go-between role only to streamline communications, no decisions or
agreements may be made without the approval of the board.
Section 9: Booster Club and Coyotes Events. All Board
members shall make reasonable efforts to attend as many events
as possible during the year.
Booster Club Table - All Board members should check in at the
table at every game. This will allow the Board to conduct
business as needed.
Coyotes Sponsored Events - Board members should attend as
many Coyotes sponsored events as possible throughout the year.
At least one Board member or designated member must be present
at each event in order to take attendance and award membership
points.
In the event a Board member can not attend an event, the rest
of the Board must be made aware with as much advance notice as
possible.
Section 10:
Vacancies. Vacancies in the board of directors shall be filled by a
vote of the majority of the remaining members of the Board for the balance of the
regular term.
Section 11:
Resignation, Termination and Absences. Resignation from the Board
must be in writing and received by the Secretary. A Board member
shall be dropped for excess absences from the Board if s/he has
three unexcused absences from Board meetings in a year. A Board
member may be removed for other reasons by a three-fourths vote of
the remaining board members.
Section 12:
Special Meetings. Special meetings of the Board shall be called upon
the request of the President or one-third of the Board. Notices of
special meetings shall be sent out as far in advance as possible.
Section 1:
All committees of this organization shall be appointed as needed by
the Board.
Section 2:
The liaison will conduct any communications between the committees
and the Phoenix Coyotes.
Section 3:
Regular Committees
Activities – The Activities
Committee shall plan, budget, determine logistics and host
activities including but not limited to parties, meet and greets,
conventions and road trips. All activities are subject to Board
approval.
Fund Raising – The Fund Raising
Committee shall present ideas and projects to the PCBC for raising
funds for the PCBC, Coyotes Charities, Coyotes Causes and/or
alternate charity(s)
Membership – The Membership
Committee shall actively seek additional members for the PCBC. They
shall obtain a list of non-renewing members and communicate with
those members for the purpose of encouraging them to continue as
members. They shall design events that are geared to solicit and/or
entice new members.
Volunteer – The Volunteer
Committee shall identify needs with the Phoenix Coyotes, solicit
volunteers from the membership, ensure all needs are covered, and
track attendance at events and the related points for each member.
These Bylaws were approved at a
meeting of the Board of Directors of the Phoenix Coyotes Booster
Club on March 8, 2008.
